Manage Your Grant
If you’ve received a grant from the National Maritime Heritage Grants Program, congrantulations! We’re looking forward to working with you and supporting your project.
Grant Points of Contact
Your primary points of contact will be the awarding official named on your grant agreement as well as the program office from which you received the grant.
NMHGP Contact Information
You can contact the National Maritime Heritage Grants Program by email at maritime_grants@nps.gov
Grant Agreement
All grantees should be familiar with their grant agreement. It outlines all of the grant's requirements and contains all of the information you need to successfully manage your grant. Your grant agreement is also a legal document and you're required to comply with its terms and conditions. Grantees should meet all the requirements and conditions outlined in their grant agreement.
Grant Amendments
What is an Amendment?
An amendment, also called a modification, is a change to your awarded grant. Since your grant is essentially a contract, changes to it must be recorded.
When is an Amendment Necessary?
The terms and conditions of your grant and 2 CFR 200 define when and how an award may be amended.
The most common reasons an award is amended are:
- change in key personnel
- change in budget
- change in period of performance
How do I Request an Amendment?
Amendments may be requested by email to your grant manager and placed in GrantSolutions. Any request for an amendment should include a list of requested changes as well as a very brief justification for the change.
Need help with GrantSolutions? Check the GrantSolutions Training Resources.
Grant Reporting
The objective of your grant reporting is to provide information to the National Park Service about measurable accomplishments under your grant agreement.
In addition to periodic financial and progress reports, National Maritime Heritage grants may also have additional requirements such as draft work products, draft architectural plans and specifications, and other specific items. Your grant agreement will outline these reporting requirements.
To assist you in complying with the terms and conditions of your National Maritime Heritage grant, you'll use GrantSolutions, HPF Online, and standard forms, worksheets, and optional templates to gather data on grant-supported activities.
Interim and Final Reports
| Interim Report | Final Report |
|---|---|
A complete Interim Report will include:
|
A complete Final Report will include:
|
plus any additional requirements described in your grant agreement
|
plus any additional requirements described in your grant agreement
|
What is Submitted Where?
| Interim Report Worksheet Final Report Worksheet Modification/Amendment Request |
Submit via GrantSolutions, unless otherwise requested |
|---|---|
| Draft Deliverables | Check the addenda of your grant agreement |
For subgrant programs, submit one Interim Reporting Worksheet to GrantSolutions outlining the progress on all subgrant projects. For example, if your subrant program has five sugrant projects, outline the progress of all five projects in a single Interim Reporting Worksheet. The purpose of the Interim Reporting Worksheet is to give the NPS a snapshot of the progress of the grant as a whole.
GrantSolutions
All National Maritime Heritage Grant recipients use a free web-based grants management platform called GrantSolutions. You'll use GrantSolutions to formally accept your grant, manage interim and final reporting, and request modifications to an awarded grant.
To start using GrantSolutions you'll need to visit the their website to request a user account. We encourage new grantees to review the GrantSolutions Frequently Asked Questions (FAQ) webpage. Common issues, like account creation, user roles, compatible web browsers, and how to receive technical assistance are all discussed in the FAQ. Please Note: Grantees are responsible for creating, maintaining, and closing their own GrantSolutions user account.
Logging in to GrantSolutions
Once you've created your GrantSolutions account credentials, you'll log in using Login.gov. Please see Getting Started with Login.gov for more information. Your Login.gov account will allow you to access GrantSolutions using the same username and password that you use for SAM.gov and Grants.gov.
If you already have a Login.gov account:
- Go to Login.gov
- Select Manage Account
- Ensure that the email address associated with your GrantSolutions account is listed in your Login.gov account
Using GrantSolutions
After you've created your Login.gov account you'll use it to log in to GrantSolutions. Once you've accessed GrantSolutions, you'll primarily be using the Grants Management Module (GMM). The GMM is used for tasks such as:
- how to log in and configure recipient system roles
- system navigation
- finding your grant
- accepting your grant
- submitting reports
- submitting amendments
- managing amendments
- using Grant Notes
For more information see Getting started with GrantSolutions and Recipient system roles. GrantSolutions also offers additional training and information on common tasks .
Questions and Technical support:
For GrantSolutions Help Desk contact information please see our Technical Support for Grant Software Systems section. Please Note: The National Maritime Heritage Grants Program does not provide technical support for GrantSolutions.
HPF Online
The National Maritime Heritage Grants Program uses HPF Online to enter and track all subgrants, contracts, and in-house activities.
SHPOs should enter in-house projects and subgrants when they are ready for NPS review prior to executing contracts and/or subgrant agreements. The full list of requirements and instructions for the use of HPF Online for National Maritime Heritage Grants can be found in the downloadable copy of the National Maritime Heritage Grants HPF Online Manual.
For all new grantees, please ensure new staff who need access to HPF Online have set up new user accounts by emailing STLPG@nps.gov and cc’ing Maritime_grants@nps.gov.
Federal Funding Accountability and Transparency Act (FFATA)
Under the FFATA, prime awardees/recipients who have been awarded a federal grant are required to file an FFATA sub-award report on each subgrant greater than or projected to be greater than $30,000.00. Reports must be entered in FSRS.gov (Federal Funding Accountability and Transparency Act Subaward Reporting System) not later than the month following the month in which the subgrant agreement is signed. Reporting to FSRS is separate from interim and final reporting.
Determining Allowable Costs
There are three key sources for determining the eligibility and allowability of costs under your grant. These are:
- The Notice of Funding for your grant
- Your National Maritime Heritage grant agreement
- 2 CFR 200 Subpart E - Cost Principals
Renewing Your SAM.gov Registration
Grantees are required to renew their SAM.gov registration at least once every 12 months from the date previously registered. We strongly encourage you to revalidate your registration as often as needed to ensure your information is up to date and reflects changes that may have been made to your IRS information.
Grantees with active grants are required by 2 CFR 200.25 and the terms of their grant agreement to maintain an active registration with SAM.gov. Usernames and passwords for SAM.gov are managed through Login.gov.
Forms, Worksheets, Templates
Documents needed to manage National Maritime Heritage grants can be found in the table below. Please Note: Unless the table says otherwise, all forms are to be submitted in GrantSolutions.
| Category | Name | Document Number/Type | Use This When... | Go To... | Additional Instructions |
| Project | Easement, Covenant, or Preservation Agreement | Template | You're undertaking project work that involves development (construction) or ground-disturbing archeology. | Sample Preservation Easement/Covenant | Link will take you to a webpage with a Sample Preservation Easement/Covenant |
| Spending | Federal Funding Accountability and Transparency Act (FFATA) | Report | You're reporting on a subaward greater than or equal to $30,000 | fsrs.gov | FSRS.gov is the online system where FFATA reports are filed. Helpdesk for frs.gov is provided through the Federal Service Desk. FFATA Information entered in FSRS.gov is publicaly available on USA Spending. |
| Spending | FFR (Federal Financial Report) | SF-425 | You're reporting on what you've spent under your grant award | GrantSolutions.gov | This should be completed directly in GrantSolutions. |
| Project | Final Project Worksheet | Worksheet | You're submitting a final report on a grant project | Final Project Worksheet (Open in Word) | This can be uploaded directly into GrantSolutions as an attachment to the PPR (Project Progress Reporting). |
| Project | Interim Progress Worksheet | Worksheet | You're submitting an interim report on a grant project | Interim Progress Worksheet (Open in Word) | This can be uploaded directly into GrantSolutions as an attachment to the PPR (Project Progress Reporting). |
| Project | National Historic Landmark (NHL) Information | List | You're proposing a project affecting a National Historic Landmark | HPF online | This is not a form; it's a list of required information to be submitted to your grant manager for projects affecting a National Historic Landmark (NHL). Prime recipients should submit this information through HPF Online when entering a project affecting an NHL. |
| Project | NEPA Screening Worksheet | Worksheet | You're proposing a development (construction) project or archeological investigation with ground disturbance | NEPA Screening Worksheet | Worksheet should be attached to all NEPA documentation. Please email the National Maritime Heritage Grants Program at maritime_grants@nps.gov for more information. |
| Project | Project Sign (Public Notification) | Template | You're undertaking project work that involves development (construction). | Design Guidelines for Project Sign (Public Notification) | Templates specific to the National Maritime Heritage Grants Program will be available to grantees. Please email the National Maritime Heritage Grants Program at maritime_grants@nps.gov for more information. |
| Funds | Request for Advance or Reimbursement | SF-270 | You're requesting permission to draw down funds | grants.gov | Your grant agreement will tell you if this form is required. This form can be uploaded directly into GrantSolutions. |
| Property | Tangible Personal Property Report | SF-428 | You've purchased reportable property and you need a coversheet (optional) | grants.gov | This is an optional coversheet for the SF-428 series forms. It can be uploaded directly into GrantSolutions as an attachment to the PPR (Project Progress Reporting). The SF-428 series forms are only required if you've purchased tangible personal property (property of any kind, except real property, that has physical existence such as equipment and supplies). |
| Property | Tangible Personal Property Report - Annual Report | SF-428A | You've purchased reportable property and you're submitting an interim report | grants.gov | This can be uploaded directly into GrantSolutions as an attachment to the PPR. The SF-428 series forms are only required if you've purchased tangible personal property (property of any kind, except real property, that has physical existence such as equipment and supplies). |
| Property | Tangible Personal Property Report - Disposition Request/Report | SF-428C | You've purchased reportable property and you're requesting to dispose of property before a grant ends | grants.gov | This can be uploaded directly into GrantSolutions as an attachment to the PPR. The SF-428 series forms are only required if you've purchased tangible personal property (property of any kind, except real property, that has physical existence such as equipment and supplies). |
| Property | Tangible Personal Property Report - Final Report | SF-428B | You've purchased reportable property and you're submitting a final report | grants.gov | This can be uploaded directly into GrantSolutions as an attachment to the PPR. The SF-428 series forms are only required if you've purchased tangible personal property (property of any kind, except real property, that has physical existence such as equipment and supplies). |
Requesting Payment
Grant funds are disbursed through the Automated Standard Application for Payments (ASAP) system. This system allows grantees to receive funds by either wire transfer or Automated Clearing House (ACH) payment. In general, National Maritime Heritage grants are reimbursement grants. Complete information on registering with ASAP, updating your registration, and requesting payments can found below in Getting Started in ASAP.
Grant Management Systems
GrantSolutions
Web-based grants management platform
FSRS.gov
FFATA Subaward Reporting System
Technical Support for Grant Management Systems
There are several systems that grant recipients use to submit grant data. Not all of these systems are managed or controlled by the National Park Service. Contact information for the online grant systems used by National Maritime Heritage grantees is provided below.
|
System |
Issue |
Contact |
Example |
|
ASAP |
Technical issue with ASAP |
ASAP Help Desk: asaphelpdesk@fiscal.treasury.gov, 1-855-868-0151 (option 2, then option 3) |
ASAP account access |
|
Drawdown Approval |
Program or policy question for awarded grants |
Please contact your grant manager |
Submission deadlines and requirements allowability of costs specific to National Maritime Heritage grants drawdown approval. If required, initial ASAP account creation |
|
FSRS |
Technical issue with reporting on subgrants using FSRS |
Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS)/Federal Service Desk |
Adding subgrantee data, Finding your prime award |
|
GrantSolutions |
Technical problem with report submission |
Help Desk: help@grantsolutions.gov, 1-866-577-0771 |
GrantSolutions account creation, Interim or final progress report, Submission problems |
|
HPF Online |
Technical issues with HPF Online |
Please email the National Maritime Heritage Grants Program at maritime_grants@nps.gov |
HPF Online account creation, Database errors |
|
SAM |
Technical issues with renewing and/or revalidating registration |
SAM.gov/Federal Service Desk |
Yearly renewal of SAMS.gov registration |
Last updated: August 8, 2024