Report of Images by Link Reference

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Report of Images by Link Reference

Choose Report of Images by Link Reference from the top-level Reports menu to see how many and which pages point to a specific image. For each image in this report, the number of pages pointing to that image displays in the Referring Pages column. Use this report to review usage before deleting, moving, or changing images. In the example.below, one image has referring pages. Clicking a link displays the list of Referring Pages.

Click a link in the Page Title column, or mouseover to view the page window icon and conveniently launch the page in a separate window:

You can set search criteria to filter results - results include some or all of these options:

To view items for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions.The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings in the Administrator's Reference.

You can filter using these options. Click Filter to apply and display items that meet your criteria.

Search Criteria - Select from the dropdown, then specify an alphanumeric value to refine your search on item title. Leave blank to include all titles.
Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.
Date Restrictions - Select from the dropdown:
- None (initial default) - Use no date filters.
- Last modification date - The last time content was changed
- Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
- Creation date - Search by the date content was first created.
- Publication date - Search by the date content was published.
- Expiration date - Search by the date content expired.
Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick one of the time periods below:

Site Administrators have the capability to manage the images (including Private images) belonging to anyone. Subsite Administrators are able to manage the images (including Private) of anyone whose images reside in the subsite.

Owner - Select from the dropdown:
Anyone - Displays all images in the selected subsite.
Me - Displays only images that you own.
My Groups - Displays images owned by all the groups you belong to and excludes images you own.
Me or My Groups - Default. Displays images that you own and those owned by all groups of which you are a member.
Not Me or My Groups - Displays images that neither you nor your groups own.

Image Gallery - Pick from the dropdown to filter by specific galleries at your site. Selecting Other displays a Choose button for selecting galleries that are not defined as favorites.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates). Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Creation Date – Filters results based on the date created.
Last Modification Date – Filters results based on the date of last change.

Click to sort by column head. Mouseover an item in the Image Filename column for popup preview, as shown below:

The State column indicates status for each image in this report. A lock icon indicates a private image, as shown above; unlock icons indicate public images. Click to change. You can also lock/unlock images multiple images by choosing Make Private/Make Public from the More Actions dropdown described below.

You can filter results in the Image Type field. This column also includes user or group ownership status. Mouseover to view owner details. Optionally select one or more images and choose Change Owner from the More Actions dropdown, as described below.

Category displays the category entered for this image in standard metadata.

The Referring Pages column displays the total count of page references to this image. Click through to display the page or pages containing the referring link and optionally change the link reference.

In the Actions column, clicking the preview icon displays Image Preview, for full-size Image Preview.

Clicking the More Actions icon displays the following options:

Properties - Click to display standard properties and any defined custom image properties for the selected image. See the Site Administrator Page Creation/Properties UI option for information on how options displayed here are defined.
Edit Image – Click to change image size, rotation, brightness, and other standard attributes.
Upload New Version – Click to replace the current version.
Details - Click to display the Image Details dialog for reviewing image dimensions and creation information.
Manage Notes - View, add, edit, or delete notes
Security – Displays the Image Security dialog for viewing or changing permissions for this image.
Change Owner - Click to display the Change Ownership dialog for choosing a new image owner.
View Referring Pages - View a list of pages with links to the current image and optionally change link references.
View Referring Trees - View a list of Trees with links to the current page and optionally change link references.
Image Version History - Click to view creation and revision information for this image and optionally replace the current image with an older version.
My Tags - Click to view or create personalized keywords for this image.

Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

Click Upload New Image to add a new image to the Image Gallery.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/