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Software Requirements
Folder and File Requirements
Software Requirements
- Text Files - use Microsoft Word
- Presentation Files - use Microsoft PowerPoint
- Spread Sheet Files - use Microsoft Excel
- or use other NPS-approved equivalent estimating software for Construction Cost Estimates
- Image Files
- Photographs - sRGB (standard red, green, blue) color images in JPEG (joint photographic experts group) format, 1600 by 1200 minimum pixel resolution
- PDF (portable document format) files shall be 300 dots per inch resolution
- Drawing Files - use CAD (Computer Aided Design) or BIM (Building Information Modeling) equivalents
Folder and File Requirements
- Folder name shall match Deliverable Submittal Milestone Title (e.g. Final Predesign Documents, Final Schematic Design Documents, Final Construction Documents).
- If sub-folders are required, names shall match Deliverable Submittal Component Title (e.g. Construction Drawings, Construction Specifications).
- File names shall match Deliverable Submittal Component Titles (e.g. Project Program, Class C Construction Cost Estimate, Product File).
- Final Schematic Design Documents
- Investment Review Board (IRB) Support Documents
- Final Predesign Documents
- Provide each Final Predesign Subcomponent (e.g. Project Program, Cost Comparability Data) as an individual PDF file.
- Each subcomponent file name shall follow the following naming convention:
- Park four letter alpha code [space] PMIS (project management information system) number [space] Date [space] Subcomponent Name.pdf (e.g. SEKI 005555 11-05-06 Project Program.pdf)
- All Final Predesign Subcomponents shall be placed in a folder named:
- Park four letter alpha code [space] PMIS number [space] Date [space] - [space] Final Predesign Documents (e.g. SEKI 005555 11-05-06 - Final Predesign Documents)
- Final Schematic Design Documents
- Utilize the same format and file/folder naming convention for Final Schematic Design Documents as used above for Final Predesign Documents.
- Draft Design Development Documents, 100% Draft Construction Documents, and 100% Complete Construction Documents
- Drawings Files
- Each Construction Drawing shall be an individual CAD or BIM file.
- Each file name should try to best describe the design content of the specific drawing sheet.
- File names shall not exceed 8 characters excluding the dot and extension.
- File names shall only include alpha (A-Z), numeric (0-9), spaces, and dashes (-).
- File names shall include subsheet number [dash] and short description (e.g. G01-INDX, E01-PLAN.dwg, C23-PP06.dwg, M16-DETL.dwg). Cover Sheet shall be named COVER.dwg.
- Each discipline shall have its own folder name.
- Folder names shall not exceed 2 characters.
- Folders names shall only include alpha (A-Z), no spaces (e.g. LA (Landscape Architecture), AR (Architecture), SE (Structural Engineering), EE (Electrical Engineering), etc.).
- General sheets, including the cover sheet and index sheet, shall be placed in a folder named G.
- External Reference Files (often called bases)
- All drawing files to be used as external reference (xrefs) files shall begin with an X to distinguish it as an xref file. The second letter of xref file names shall refer to the primary discipline of use (e.g. A for architecture, C for civil, L for landscape architecture). The remaining file name characters, not to exceed 6 characters, should be as descriptive as possible in describing the content of the xref drawing (e.g. XA-FLRPL.dwg, XC SITE.dwg, XEXCOND.dwg).
- All xref and base files shall be in a folder named BASES.
- All CAD/BIM drawings with xrefs shall be created with relative xref paths (e.g. ..\BASES\XAFLPLAN.dwg).
- Specifications Files
- All Outline Specifications shall be in one individual file.
- Each Construction Specification Section shall be an individual file.
- Use 6 digit Construction Specifications Institute (CSI) section numbers for file names, except for Outline Specifications which shall be named Outline Specifications.
- Construction Specifications shall have a Table of Contents (CSI Division Titles, Specifications CSI Section Numbers, Specifications Section Titles, and number of pages per Specifications Section).
- Table of Contents file shall be named TOC.
- Construction Specifications shall have a Cover Sheet. Use the Project Specifications Cover Sheet template.
- Cover Sheet file shall be named Cover.
- Final Construction Documents
- Drawings Files
- Final Construction Drawings shall be printed from native CAD/BIM equivalent software (e.g. AutoCAD .dwg or Revit .rvt). Final DB Construction Drawings printed from secondary software (e.g. Adobe Acrobat .pdf) are not acceptable as they often result in off-scale product.
- In addition to the 100% Complete Construction Documents Drawing File requirements, the Final Construction Drawings shall also have the following incorporated within the files before submitting Final Construction Drawings:
- Architect/Engineer (A/E) Stamps and Signatures:
- All drawing files shall be professionally stamped or sealed, as appropriate, and signed by licensed A/E Personnel. If electronic stamps/seals and signatures are not permitted in the state where the project is located, non-electronic stamps/seals and signatures shall be applied.
- As-Constructed Drawings are Final Construction Drawings that have been updated with all relevant information recorded on record drawings and all other documents developed during construction (e.g. contract modifications, shop drawings, etc.) which modified the original design and now best represents the built project.
- Specifications Files
- In addition to the 100% Complete Construction Documents Specification File requirements, the Final Construction Specification Files, including Cover Sheet (stamped and signed) and Table of Contents files, shall also be provided as PDF files.
- Architect/Engineer (A/E) Stamps and Signatures:
- Specifications cover sheet shall be professionally stamped or sealed, as appropriate, and signed by licensed A/E Personnel. If electronic stamps/seals and signatures are not permitted in the state where the project is located, non-electronic stamps/seals and signatures shall be applied.
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