Page Sets

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Page Sets

If your site uses Page Sets, use this dialog to view, copy, move, or create groups of pages that are managed as sets.

You can also use this dialog to delete page sets no longer in use. Note that you must first remove page set members before you can delete a page set. See Delete Conflicts and Warnings.

This dialog displays existing page sets you have rights to.

Click a link in the Members column to view pages in a selected page set.

See Create Page Set, Creating Page Sets, and Page Set Elements in the CommonSpot Elements Reference for more information on implementing page sets.

Click a link in the Page Title column, or mouseover to view the page window icon and conveniently launch the page in a separate window:

You can set search criteria to filter results - results include some or all of these options:

To view items for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions.The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings in the Administrator's Reference.

You can filter using these options. Click Filter to apply and display items that meet your criteria.

Search Criteria - Select from the dropdown, then specify an alphanumeric value to refine your search on item title. Leave blank to include all titles.
Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.
Date Restrictions - Select from the dropdown:
- None (initial default) - Use no date filters.
- Last modification date - The last time content was changed
- Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
- Creation date - Search by the date content was first created.
- Publication date - Search by the date content was published.
- Expiration date - Search by the date content expired.
Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick one of the time periods below:

Owner - Select from the dropdown:

Me - Displays only items that you own.
Me or My Groups - Default. Displays items that belong to you or your groups (that is, groups in which you are a member).
My Groups - Displays items that belong to your groups, but excludes pages that only you own.
Custom - Displays the Select Owner dialog for choosing which of your groups to use for filtering items. Select one or more.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Creation Date – Filters results based on the date created.
Publication Date - Filters results based on release for publication.
Expiration Date - Filters results based on the date content expires.
Last Modification Date – Filters results based on the date of last change.
Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

Click to sort by column head.

The Date column uses values defined by Select Date Options.

Click an item in the Page Title column to display that page set in the main browser window, for quick review.

The Owner column includes user or group ownership status (where applicable). Mouseover to view owner details.

The Subsite column displays the location of this page set.

Members Counts the number of pages in the page set. Click this link to view current page set members, or, if zero, to add members.

Clicking the Metadata & Security icon, as shown below, displays the following options.

Select a page information option.

Standard Properties, Custom Properties: See Contributors Referenceand Contributors Reference. Properties displayed to authors derive from administrative settings made through the Site Administrator - Page Creation/Properties UI option.
Page Set Members: Click to view Page Set Members.
Security: Displays type-specific security settings for the selected page set. Options displayed to authors derive from administrative settings. See Page Set Security,
My Tags: Displays any personal tags associated with the page set. See My Tags.

Clicking the More Actions icon for a selected item displays the following options:

Create Work Request – Submit a work request for the page set.
Change Owner – Define a new user or group owner for the page set.
View Referring Pages - View a list of pages linking to the page set and optionally change link references.
Manage Freshness Reminders – Ticklers for content updates.
Manage Contacts - Review contributors and email addresses associated with the page set.
Manage Notes - View any notes associated with the page set.

More Actions: Click one or more checkboxes (or use Select/Deselect All) and select the appropriate option from the More Actions dropdown to copy, move, delete or change page owner. Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all. Delete Conflicts and Warnings display

Note that you must remove members of a page set before you can delete the page set itself.

Click Create Page Set to add new page sets to your site.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/