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My Multimedia Files

Use this dialog to view, copy, move, or delete multimedia files that you own and upload new files to local, YouTube, or Brightcove servers for use at your site.

See Multimedia Services in the Administrator's Reference for an overview on including externally or locally hosted video and multimedia in your CommonSpot pages.  See the Multimedia Element in the CommonSpot Elements Reference for details on adding multimedia to your pages.

My Multimedia Files Dialog

Once you create multimedia content, you can filter using these options. Click the Filter button to apply and display items that meet your criteria.

• Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.
• Date Restrictions - Select from the dropdown:
  • None (initial default) - Use no date filters.
  • Last modification date - The last time content was changed
  • Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
  • Creation date - Search by the date content was first created.
  • Publication date - Search by the date content was published.
  • Expiration date - Search by the date content expired.

    Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick from the options below:

    

• Owner - Select from the dropdown:
  • Me - Displays only items that you own.
  • Me or My Groups - Default. Displays items that belong to you or your groups (that is, groups in which you are a member).
  • My Groups - Displays items that belong to your groups, but excludes pages that only you own.
  • Custom - Displays the Select Owner dialog for choosing which of your groups to use for filtering items. Select one or more

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

• Creation Date – Filters results based on the date created.
• Publication Date - Filters results based on release for publication.
• Expiration Date - Filters results based on the date content expires.
• Last Modification Date – Filters results based on the date of last change.
• Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

Click to sort by column head.

Date defaults to the order specified in Select Date Options setting.

Icons in the second column identify these multimedia types:

Brightcove

YouTube

Local multimedia

Mouseover an item in the Title column to view multimedia file details. Preview images are available for external files.

The single video icon displays for multimedia files.

Size displays total file size in megabytes.

The State column indicates user or group ownership status. Mouseover to view owner details.

Channel indicates the CommonSpot media category this file is assigned to.

The Subsite column returns the subsite location of the uploaded file.

In the Actions column, clicking the preview icon plays the multimedia file.

Clicking the Metadata & Security icon displays the following options:

• Standard Properties, Custom Properties: Displays standard metadata defined for the multimedia file and custom metadata, if any.
• Details: Displays channel, creation, and update information for the selected file.  See Multimedia Details.
• Security – Displays the Security dialog for viewing or changing permissions for this video or playlist. Options displayed to authors derive from administrative settings.
• My Tags: Displays any personal tags associated with the page, template, or uploaded file. See My Tags.
• Version History: Click to view creation and revision information for this playlist or file and optionally replace it.
• Upload New Version – Click to replace the current version of the multimedia file. Note that CommonSpot does not overwrite existing files, but maintains multiple versions for version history and rollback. See Notes on Deleting, Uploading, and Updating Multimedia Files in the Administrator's Reference for details.

Clicking the More Actions icon for a selected item displays the following options:

• Subscribe to Changes – Choose to view updates to the current file via email subscription or My Notifications.
• Create Freshness Reminder – Allows the current user to create a tickler to update the current file.
• Create Work Request – Allows the current user to submit a work request for this multimedia file.

• Change Owner – Define a new user or group owner for the current file.
• View Referring Pages - View a list of pages linking to the selected file and optionally change link references.
• Manage Freshness Reminders – View, add, and remove ticklers for content updates.
• Manage Work Requests – View, add, and remove work requests for this multimedia file.
• Manage Contacts - Review contributors and email addresses associated with the selected file.
• Manage Notes - View any notes associated with the selected file.

Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

More Actions: Click one or more checkboxes and select the appropriate option from the More Actions dropdown to copy, move, delete or change owner.

Note that you must have the appropriate content and channel permissions for the requested action. For example, to use the Move Selected option from the More Actions dropdown, you must have ManageMedia rights for the channel, content Admin rights, and Upload Multimedia rights for the destination subsite. See Add Multimedia Channel Security Permissions, Multimedia Playlist Security and Multimedia File Security

Click Upload New Multimedia to add a new file to local or external servers configured for your site. CommonSpot prompts you to choose a channel before uploading your file.

 

Related Links

Upload New Multimedia Version

Multimedia Details

Multimedia File Security

Multimedia File Security Add User

Multimedia Security Add Group

Edit Multimedia Permissions

Delete Multimedia Confirmation

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You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

• Getting Started Guide
• Upgrade Guide
• Release Notes

You can also download these other guides from the support section of paperthin.com (with login):

• Developer's Guide
• Template Developer's Guide
• Shared Database Configuration Guide
• Replication vs Shared Database Guide 

Sites upgrading from versions earlier than release 6.0 should review the following (from the support section of paperthin.com - requires login):

• What's New in CommonSpot 6.0
• CommonSpot 6.0.0 Menu Quick Reference

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For technical support:

http://www.paperthin.com/support/

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