Choose Page Set Search Results

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Choose Page Set Search Results

This dialog displays for operations that allow you to select Page Sets, for example, inserting or editing a link that uses a page set as a target.

You can also use this dialog to delete page sets no longer in use. Note that you must remove page set members before you can delete a page set. See Delete Conflicts and Warnings.

See Page Set Elements in the CommonSpot Elements Reference for more information on page sets.

To view items for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions.The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings in the Administrator's Reference.

Choose from the following options, then click Filter to display items that meet your criteria.

Search Criteria - Select from the dropdown, then specify an alphanumeric value to refine your search on item title. Leave blank to include all titles.
Search Using - Defaults to all selected. Selecting Standard Metadata searches using file name, page title, and description. Selecting Keywords includes content included in keywords used at your site. Check Full Text to search all text contained in CommonSpot-managed Web pages and uploaded documents, including Word, PDF and HTML. Note that full-text searching must be enabled at your site. Otherwise, this option is grayed out. See Check Full-Text Engine Configuration and Manage Search Collections in the Administrator's Reference for details. Check My Tags to include any personal tags assigned to content in your search.
Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.
Date Restrictions - Select from the dropdown:
- None (initial default) - Use no date filters.
- Last modification date - The last time content was changed.
- Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
- Creation date - Search by the date content was first created.
- Publication date - Search by the date content was published.
- Expiration date - Search by the date content expired.
Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick one of the time periods below:

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Creation Date – Filters results based on the date created.
Publication Date - Filters results based on release for publication.
Expiration Date - Filters results based on the date content expires.
Last Modification Date – Filters results based on the date of last change.
Last Major Modification Date - Filters results based on the date of last major change. This is an organization-defined option set by treat change as significant during updates, which has no effect on CommonSpot versioning.

The Show Filename checkbox toggles another line below the Title to display, containing the filename with extension.

Show Filename screenshot

Click to sort by column head.

The Date column uses values defined by Select Date Options.

Click an item in the Page Title column to display that page set in the main browser window, for quick review.

The Subsite column displays the location of this page set.

The Actions column displays these options:

Click the Metadata & Security icon to choose from the following.

Select a page set information option.

Standard Properties, Custom Properties: See Standard Properties and Custom Properties. Properties displayed to authors derive from administrative settings made through the Site Administrator - Page Creation/Properties UI option.
Page Set Members: Click to view members of this page set.
Security: Displays type-specific security settings for the selected page set. Options displayed to authors derive from administrative settings. See Page Set Security,
My Tags: Displays any personal tags associated with the page set. See My Tags.

Clicking the More Actions icon for a selected item displays the following options:

Create Work Request – Submit a work request for the page set.
Change Owner – Define a new user or group owner for the page set.
View Referring Pages - View a list of pages linking to the page set and optionally change link references.
Manage Freshness Reminders – Ticklers for content updates.
Manage Contacts - Review contributors and email addresses associated with the page set.
Manage Notes - View any notes associated with the page set.

Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

Deleting a page set either displays a prompt for confirmation or Delete Conflicts and Warnings

Note that you must remove members of a page set before you can delete the page set itself.

More Actions: Click one or more checkboxes (or use Select/Deselect All) and select the appropriate option from the More Actions dropdown to copy, move, delete or change page owner.

Click Create Page Set to add new page sets to your site.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/