Report of Multimedia Files

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Report of Multimedia Files

Choose Reports - Multimedia to view all video and multimedia files and playlists contained in the current site or selected subsites. In addition to the standard CommonSpot date, subsite, and owner filters, you can refine your search by filtering by files or playlists, specific hosting services, or content channels.

To view items for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions.The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings in the Administrator's Reference.

You can filter using these options. Click Filter to apply and display items that meet your criteria.

Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.
Date Restrictions - Select from the dropdown:
- None (initial default) - Use no date filters.
- Last modification date - The last time content was changed
- Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
- Creation date - Search by the date content was first created.
- Publication date - Search by the date content was published.
- Expiration date - Search by the date content expired.
Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick from the options below:

Service - If your site uses more than one multimedia sharing service, select from those enabled for your site:
All (initial default) - Searches all libraries for which you have rights.
<service-name> - Searches only libraries hosted by the service you select.
Channel - Displays a list of channels defined for your site. Pick to filter by channel.

Show - Optionally, filter by individual multimedia files or playlists. Note that playlists are supported for external services only, not for local playback.

Note that the option to filter by Multimedia Type, Service, or Channel does not display when accessing this report by clicking a Files link in Multimedia Channels, since results are already restricted by these filters, as shown here.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates). Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Creation Date – Filters results based on the date created.
Last Modification Date – Filters results based on the date of last change.

Click to sort by column head.

Date defaults to the order specified in Select Date Options setting.

Icons in the second column identify these multimedia types:

Brightcove

YouTube

Local multimedia

Icons in the Title column identify these types:

A video or multimedia playlist

A single video or multimedia file

Mouse over an item in the Title column to display a popup preview image for external files, as shown below, with file details. Locally hosted files display details only.

Click a title to play the file.

Size displays total file size in megabytes for single files, or indicates a playlist.

Length indicates total play time in hh:mm:ss format.

In the Actions column, clicking the preview icon plays the multimedia file.

Clicking the Metadata & Security icon displays the following options.

Standard Properties, Custom Properties: Displays standard metadata defined for the multimedia file or playlist and custom metadata, if any.
Multimedia File Details: Displays channel, creation, and update information for the selected file or playlist. See Multimedia Details in the Contributor's Reference.
Security – Displays the Security dialog for viewing or changing permissions for this video or playlist. Options displayed to authors derive from administrative settings.
My Tags: Displays any personal tags associated with the selected file or playlist. See My Tags in the Contributor's Reference.
Version History: (Multimedia files only) Click to view creation and revision information for this file and optionally replace it with an older version.
Upload New Version: (Multimedia files only) Click to replace the current version of the multimedia file with a newer version. Note that YouTube does not allow use of the same name when uploading multimedia files to overwrite existing files and that special conditions apply to multimedia versioned on external servers. See Notes on Deleting, Uploading, and Updating Multimedia Files in the Administrator's Reference for details.

Clicking the More Actions icon displays the following options. Options are available on the basis of your rights to the CommonSpot media object. For example, users without admin rights cannot change ownership. See the descriptions for each function in the Contributor's Reference.

Subscribe to Changes – (Multimedia files only) Choose to view updates to this file via email subscription or My Notifications. Requires content Read rights.
Create Freshness Reminder – Create a tickler to update the current file or playlist. Requires content Author rights.
Create Work Request – Submit a work request for this file or playlist. Requires content Author rights.
Change Owner – Define a new user or group owner for this file or playlist.
Referring Pages - View a list of pages with links to the current file or playlist and optionally change link references.
Manage Freshness Reminders – Ticklers for content updates. Requires content Author rights.
Manage Work Requests – View, add, and remove work requests for this multimedia file. Requires content Author rights.
Manage Contacts - Review contributors and email addresses associated with the selected page. Requires content Author rights.
Manage Notes - View any notes associated with the selected file or playlist. Requires content Author rights.

Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

Click Upload New Multimedia File to add a new video or multimedia file to your libraries.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/