Choose

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Choose

Choose displays for multiple CommonSpot file selection operations. See Find for details on using this dialog.

You can set criteria to filter search results:

To view pages for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions. You can filter using these options.

Search Criteria - Select from the dropdown, then specify an alphanumeric value to refine searches on item titles. Leave blank to include all titles.

Search Using - These options vary according to the content type targeted by the current Choose or Find operation. Select all for the broadest search, or filter using Metadata (Properties), your full-text search criteria, or your personal tags.

Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search from the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.

Click More to add these filters:

Date Restrictions - Select from the dropdown:

None (initial default) - Use no date filters.
Last modification date - The last time content was changed
Last major modification date - The last time content was changed with the setting Treat change as significant, an organization-configurable option that has no effect on CommonSpot versioning.
Creation date - Search by the date content was first created.
Publication date - Search by the date content was published.
Expiration date - Search by the date content expired.

Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction based on past events displays past time periods only. Picking a date restriction for future events displays future times only. Optionally refine date restrictions:

Once you set a date restriction, you can further refine your search with options in the second date field. Optionally pick from This week, Last week, This month, Last month, etc.

Order Results By: Pick from one of the following dropdown options:

Score: Orders results ranked by relevancy assigned to results. The score is influenced by:

Keyword matches to search criteria.
Matches with text that appears in the title or section headings of a page or document.
Matches with text found at the beginning of a document versus the end.
Matches with text found numerous times in a document versus only once.

Date: Lists results using the value selected in Date Restrictions. Pick Ascending (most recent first), or Descending (most recent last)

Subsites: Sorts alphabetically by subsite name. This is useful for searching across multiple sites.

Title: Sorts alphabetically by document title.

Document Type: Sorts results by document types, including HTML, Microsoft Word, PowerPoint, Excel, PDF, etc.

Show: Defaults to all but custom element data. Select CommonSpot file types.

Results per Page: Select from the dropdown to limit or display all results on a single page.

Click Search to run the search and advance to the Search Results dialog. Click Cancel to restore default settings and exit.

Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).

The following guides are available from the support site and are in the /docs/directory of your CommonSpot Server:

You can also download these other guides from the support section of paperthin.com (with login):

For technical support:

http://www.paperthin.com/support/